Privacy Policy

Friends of Coltishall Primary School (FoCPS)
Last updated: 1st April 2026

1. Who we are

Friends of Coltishall Primary School (FoCPS) is a registered charity (no. 1032384), run by volunteers to support the school community.

Data Controller: Wendy Griffith
ICO Registration: ZB909488
Contact: info@focps.org

2. What this policy covers

This policy explains how we collect, use and protect your personal data when you:

Visit our website
Sign up to receive updates
Purchase tickets or register for events
Contact us or volunteer with us

We handle your data responsibly and in line with UK data protection laws.

3. The data we collect

We may collect:

Contact details

Name
Email address
Phone number (if provided)

Event information

Ticket purchases
Participant details (including children where required for events)

Communication data

Messages you send us
Email engagement (such as opens and clicks)

Technical data

Basic website usage information (via cookies and analytics)

We only collect what is necessary to run our charity and events.

4. How we use your data

We use your data to:

Manage events and registrations
Communicate important updates
Send newsletters (if you have opted in)
Coordinate volunteers
Improve our communications and website
Meet our legal and charity obligations

All use of data supports our work to enhance school life and strengthen our community.

5. Legal basis for processing

We rely on:

Consent – for email marketing and optional communications
Legitimate interests – to run events and communicate with our community
Legal obligation – for financial records and charity compliance

You can withdraw consent at any time.

6. Systems we use

We use secure third-party platforms to operate effectively:

Wix – website hosting and basic analytics
Flodesk – email communications
PTA Events – ticketing, fundraising and event registration

These providers process data on our behalf and have their own security measures in place.

7. How we store and protect your data

Data is stored securely using trusted systems
Access is limited to authorised FoCPS committee members
We only keep data for as long as necessary

8. Sharing your data

We do not sell your data.

We only share it when necessary:

With trusted service providers (as above)
Where required by law

9. Your rights

You have the right to:

Access your personal data
Request corrections
Request deletion
Withdraw consent
Raise a concern with the Information Commissioner’s Office

To exercise your rights, contact us at info@focps.org

10. Cookies

Our website uses cookies to:

Ensure the site functions properly
Understand how visitors use the site

You can manage your preferences when visiting the website.

11. Photography and media

Photos and videos may be taken at events to share:

On social media
On our website
In community updates

We aim to use images responsibly and seek appropriate consent, especially for children. If you prefer not to be included, please let us know.

12. Changes to this policy

We may update this policy from time to time.
The latest version will always be available on our website.